Your Personal Data Rights
Regent College’s community includes many EU citizens and residents of the EEA. The General Data Protection Regulation (GDPR) governs how institutions handle their personal data and provides the following rights for individuals:
- Right to be informed if we are using your personal data
- Right to get copies of your personal data
- Right to get your personal data corrected if it is inaccurate
- Right to get your personal data deleted
- Right to limit how we use your personal data
- Right to request a copy of your personal data in a commonly used electronic formation so that you can manage and move it
- Right to withdraw consent or object to our use of your personal data
- Right to raise a concern about how we are using your personal data
Use of Your Personal Data
Your personal data is processed by Regent College under contract for current students, staff, and faculty, or under the GDPR principle of legitimate business interest. If you engage in business transactions with us, such as ReFrame purchases or attending a class, you may receive occasional follow-up communications via mail or email, even if you have not given explicit permission for this. You always have the right to opt out of these communications.
In addition, if you do not fall into the above categories, you may still give explicit consent to receive communication from Regent College via any of our email subscription forms in electronic or paper format. In such cases, the College will use your data to stay in touch as you requested, and you always have the right and the ability to opt out of those communications.
Regent College uses many third-parties to provide services to our students, donors, alumni, employees, and customers. Our Privacy Policy includes additional third-parties to whom we disclose personal data for services and to meet legal requirements. Your personal data may be stored with some or all of the following and is governed by their privacy policies. The College will update this list periodically as our service providers change.
- Airtable - TA hiring, www.airtable.com/company/privacy
- Apple – internal documents, www.apple.com/ca/privacy
- Sophos – antivirus, www.sophos.com/en-us/legal/sophos-group-privacy-notice
- CampaignMonitor – mailing lists, www.campaignmonitor.com/policies
- CanadaPost – physical mailing, www.canadapost.ca/privacy
- Dropbox – internal documents, www.dropbox.com/privacy
- Election Buddy – opt-out board member elections for degree-holding alumni, electionbuddy.com/privacy-policy
- Envoke – mailing lists, envoke.com/privacy
- FetchApp – ReFrame and RegentAudio customer information for download links, www.fetchapp.com/pages/privacy
- FlyWheel (owned by WPEngine) – housing, wpengine.com/legal/privacy
- Google (Gsuite for Education) – email correspondence, internal documents, and website analytics, gsuite.google.com/terms/education_privacy.html
- Microsoft – donor information, inquirer, applicant, referee information, financial accounts, and internal documents, privacy.microsoft.com
- PayMyTuition - student first and last name when the student uses this service, www.paymytuition.com/privacy-policy
- Payworks – payroll, www.payworks.ca/payworks-canada-privacy-policy.asp
- Province of British Columbia Education Quality Assurance - International diploma student Provincial Attestation Letters, www2.gov.bc.ca
- Shopify – ReFrame and RegentAudio customers, www.shopify.com/legal/privacy
- SurveyMonkey and Wufoo – surveys and web form data collection, www.surveymonkey.com/mp/legal/privacy-policy
- Simply Voting - UBC AMS elections, opt-in for qualifying Regent students, https://www.simplyvoting.com/privacy-policy
- Tito – event ticketing, ti.to/privacy
- UBC and BCNET – inquirer, applicant, and student information and internal documents, privacymatters.ubc.ca
- Vibrant Content – inquirers for Regent Interface lecture series, vibrantcontent.ca/privacy-policy
- Vimeo – lecture and meeting recordings, vimeo.com/privacy
- WPCloud.ca – job board and alumni directory, wpcloud.ca/legal
- Zapier – mailing lists, zapier.com/privacy
- Zoom – online meetings, third-parties are listed here av.regent-college.edu
Your Personal Data and Our Privacy Policy
Our Privacy Policy and Website Privacy Policy outline how we seek to be transparent and accountable with respect to the collection, use, disclosure, and security of personal information. Personal data is retained indefinitely unless you ask us to delete it. We are committed to protecting the personal data entrusted to us.
Contact information:
Data Protection Officer, Cam Tucker
Regent College
5800 University Boulevard
Vancouver, BC
V6T 2E4
Phone: 604.221.3362
Email: [email protected]